Instant digital download · Secure checkout · No physical shipment
Plan memorable events — with the finances, vendors and deadlines under control. The VaultLab Event & Wedding Planning Business Manager Pro is a comprehensive, editable Excel management toolkit for wedding planners, event organisers, independent coordinators and small event agencies.
Organise every event in one system
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Events & clients: maintain event records, contacts, dates and status.
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Vendor management: keep a supplier directory and organise vendor-related costs.
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Budget vs. actual: compare planned event costs with recorded direct expenses.
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Invoices & customer payments: track invoiced amounts, received payments and outstanding balances.
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Vendor payments & labour: record payments to suppliers and estimated team labour costs.
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Tasks & Run of Show: track preparation milestones, activities, responsibilities and event-day timings.
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Dashboard & data checks: review estimated event contribution and identify invalid references, duplicates or unexpected payment entries.
What's included in your download
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2 editable Excel workbooks (CLEAN and DEMO), featuring 15 connected worksheets each. The DEMO includes fictional sample events.
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6 editable EN/DE Word templates: client discovery brief, vendor request for quotation and comparison, run-of-show, budget and payment-plan approval, risk and contingency plan, event debrief and feedback.
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10 CSV column-layout files to support manual data preparation.
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8-page bilingual English/German PDF guide, README and licence/limitations notes.
21 files total delivered in one ZIP (XLSX, DOCX, CSV, PDF and TXT). Language: Excel workbooks in English; templates and guide in English and German. Recommended software: Microsoft Excel Desktop and a DOCX-compatible editor. Digital download only — no physical shipping.
Important information
This is a manually maintained business spreadsheet, not a live booking system, payment gateway, automated invoice issuer or accounting platform. No automatic CSV import, calendar synchronisation, CRM integrations, email sending, vendor payments or automated notifications are included. The profitability view estimates contribution before general overhead and taxes; it is not statutory accounting profit. Check tax rates, contractual clauses, privacy and local event requirements before using the templates. Customer-facing documents require adaptation to your jurisdiction and business practices.
