Instant digital download · Secure checkout · No physical shipment
Keep your rental property records clear, organised and financially visible. VaultLab Property & Rental Management Pro is a practical, editable Excel management toolkit for individual landlords and small rental-property managers.
Manage your rental portfolio
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Properties & units: maintain structured records for each property and rental unit.
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Tenants & leases: track tenancy details, lease dates and upcoming reviews.
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Rent roll: record monthly rent charges, received payments and outstanding rent.
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Operating expenses: track property-related costs and monitor cash operating balance.
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Maintenance: maintain service and repair records without counting costs twice.
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Security deposits: log and track deposits separately from rental income.
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Dashboards & alerts: see collection rates, open maintenance, rent balances and data-quality issues.
Everything included in the ZIP
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2 editable Excel workbooks with 14 connected sheets each: a full-capacity CLEAN version for your own data and a smaller DEMO version with fictional examples.
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6 editable bilingual EN/DE Word templates: property handover/inspection, rent reminder, maintenance work order, payment receipt log, lease-renewal review and owner monthly review.
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9 CSV layout references for manual input preparation.
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8-page English/German PDF guide and a README and licence/limitations file.
Format: 20 files total, in one ZIP (XLSX, DOCX, CSV, PDF and TXT). Language: Excel workbooks in English; guide and templates in English and German. Recommended: Microsoft Excel Desktop and a DOCX-compatible editor. Delivery: digital download only; no physical shipping.
Important before purchasing
This is a manually maintained spreadsheet, not property-management software with a tenant portal, accounting/tax system, bank feeds or legal-document generation. Each monthly rent charge must be entered manually; update the overdue as-of date in SETTINGS for accurate status alerts. There are no automatic imports, invoices, payment processing, tenant notifications or live integrations. Cash receipts are grouped by payment date; rent-period collections are grouped by the rent period. Security deposits are excluded from rental income. Adapt documents, notices, rental calculations, privacy handling and legal requirements to your jurisdiction. The toolkit does not replace legal, tax or professional property-management advice.
