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Plan every shift. Know your staffing costs.
The VaultLab Restaurant Staff & Shift Planner Pro is a professional editable Excel workbook for independent restaurants, cafés, bars, bistros and takeaways. Build a clearer rota, record leave and estimate labor costs without expensive scheduling software.
Inside the workbook
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8 connected Excel worksheets: Start Here, Settings, Dashboard, Team, Shifts, Week View, Leave and Examples.
- Directory for up to 30 employees with wage rates, weekly contracts, roles and on-cost overrides.
- Log up to 400 shifts with planned/completed/cancelled status, unpaid breaks, overnight times and estimated costs.
- Record up to 100 leave events with status and manual planned workdays.
- Seven-day rota summary, weekly contract variance, monthly labor dashboard and selected-week cost breakdown.
- Configurable attention prompts for missing entries, long shifts, break thresholds and excessive weekly hours.
- Worked examples separated from the clean customer input tabs.
Files delivered after purchase
One ZIP with the ready-to-edit Microsoft Excel XLSX workbook, two-page Quick Start PDF, READ ME and internal-use license. English edition. Default currency is EUR. No macros, no payroll account integrations, no physical goods.
Important
This template provides planning and approximate variable labor cost calculations, not final payroll or legal compliance verification. Local rules for breaks, overtime, working hours, payroll, leave and staff data protection vary by region and employer. Check them before operational use. Requires a compatible Excel version; some third-party spreadsheet applications may render charts differently.
